Faculty of Science
Variations to candidature
Requests for any variation to candidature must be made by completing one of the forms listed below. After obtaining approval and signature from your supervisor, and the Head of Department (where applicable), please forward to the Faculty of Science HDR Team. You will be advised in writing by HDRO of approval or rejection of the change, and the consequent changes, if any, to the details of your candidature.
• Leave of Absence & Suspension of Scholarship – LOA/SOA Form
Please note leave will not normally be granted to candidates who have been enrolled for less than one year and requests will not be considered for periods of leave of less than two months.
• Scholarship Leave Request Form - This form should only be filled in once you have read your Scholarship Conditions of Award to ensure you are entitled to request scholarship leave
• Change of Program – COP Form
A COP Form must be completed if you want to make the following changes to your candidature:
a. to withdraw from the research degree;
b. to change attendance, ie from full time to part time, or vice versa;
c. to add or discontinue a research training unit
d. to change thesis title;
• Addition or changes of supervisor – SUP Form
• Change of enrolment of department or Faculty – TRF Form
• Apply to upgrade from Mphil to PhD or downgrade from PhD to Mphil – TRF Form
Please note that an upgrade request must be accompanied by a supporting case, consisting of a letter of support from your principal supervisor AND evidence that the research work meets PhD standards e.g. by external review of draft or publisehd papers or draft thesis chapters AND of the proposed PhD project proposal. Please refer to the Higher Degree Research Degree Transfer Guideline for more detailed advice.
• Notification of Approved Offsite* Research – OSR Form
HDR candidates must complete this form to obtain Faculty approval to conduct research overseas/offsite (*Away from Macquarie University, North Ryde).
Please submit this form to Faculty’s HDR Team before commencing the overseas/offsite research and attach evidence that all requirements such as ethics approval, medical insurance and travel approval including insurance have been met for conducting the offsite research.
Once approved, a copy of the form will be given to the candidate as proof of approval of the overseas/offsite research. The original copy will be submitted to HDRO to be kept in the candidate’s file.
• Application for Extension of Out-of-time Candidature – EXT Form