Faculty of Science
Recruitment - Interview and Selection
This section only applies where there has been formal advertising through Taleo.
For help with Taleo refer to Taleo User Guide for Managing Candidates and Preparing an Offer of Employment
For help with information on shortlisting, interview and reference checking see Hiring@MQ website
Contact the Faculty HR Manager on x9517 or Faculty HR Officer on x4287 if you need further assistance.
Sample emails
Request for referee report
Note that verbal refereneces should be obtained on the successful applicant wherever possible. Written referee reports are accpetable (on successful applicant only) where a verbal reference is difficult to obtain.
Today's Date
Dear
<Name of Applicant> has named you as a referee in support of an application for appointment as <Position Title>, <Department or Centre> Position Ref:
I would be grateful if you would forward to me a statement of your assessment of the candidate's suitability for the appointment. You can view the advertisement including selection criteria at <link to appropriate page at www.pers.mq.edu.au>
Would you please mark your statement "IN CONFIDENCE", and mark your response with the appropriate reference number. While every endeavour will be made to keep your report confidential you should be aware that under the Freedom of Information Act an applicant may apply to view reports provided by any referee.
As we wish to proceed to an appointment shortly, would you please forward your statement by <insert date>. Should you wish to send your response by facsimile, the number used for confidential material is + 61 2 9850 <insert fax no> or you may email it to me <insert email address>. I will not acknowledge receipt of your report unless specifically requested. I would therefore like to thank you in advance for your assistance.
yours faithfully
Sample email invitation to interview
Thank you for your application for the position of [insert position
title and ref.]. This is to confirm your interview at [Insert Time] on
[insert date] at Macquarie University Building xxx, Room xxx. (see Map and parking details and transport timetables).
If cannot make this time, or you are running late or cannot find the room,
please phone me on [Insert phone number].
The interview committee will comprise [insert name and title of each committee
member].
The interview is expected to take approximately xx minutes. [Insert further
information e.g. if the candidate should bring any particular documentation].
Please do not hesitate to call me on 9850 xxxx or e-mail if you have any
questions..
Sample unsuccessful letters
Unsuccessful after interview:
I am writing to thank you for applying for the above position and participating in an interview. The committee has finalised its decision and unfortunately you have not been succesful in this instance.
Thank you for your interest in working at Macquarie University. I wish you success in your search for employment.
Unsuccessful and not shortlisted:
Thank you for your interest in the above position. All applications were carefully considered by the selection panel and I regret to inform you that you were not shortlisted for interview Thank you once again for your interest in working at Macquarie University.
Another sample of successful but not shortlised:
Thank you for your interest in the position listed above. I regret to inform you that on this occasion you have been unsuccessful. On behalf of the selection committee I thank you for your interest in the position and wish you well in the future.